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Governing Policies of the Puget Sound Leadership Board




Office

The office of the Puget Sound Leadership Board (PSLB) will be located at the Puget Sound Regional Headquarters, currently located at 9900 Willows Road, Redmond, WA, 98052.


Membership

The PSLB will include, but not be limited to:

  • Key stakeholders, including community leaders, healthcare professionals, volunteers and representatives of organizations such as churches, corporations and foundations.
  • MTI Board members who live in the Puget Sound area.
  • Medical Teams International CEO, VP Resource Development, Western Washington Office (WWO) Executive Director and Major Donor Officers (all will be ex officio members)

Emeritus Membership

Puget Sound Leadership Board members whose terms have expired are eligible for Emeritus Membership. Emeritus Members are non-voting members of the PSLB but are permitted to attend meetings and participate at their choosing. Emeritus Members will receive the minutes of each PSLB meeting. Emeritus Members are selected by the nominating committee and approved by the PSLB Chair.


Number, Term and Qualifications

There shall be not less than twenty voting members, elected by a majority of the board. Each member is elected for a three year term of service, and at the end of each term may be asked to consider another term of service. PSLB service shall be limited to three consecutive three year terms.

PSLB members will sign a statement acknowledging acceptance of MTI’s mission statement. If it is deemed necessary, the PSLB may, by a majority vote, remove from membership any PSLB member with the exception of the Chair, MTI Board members and the MTI staff. This action may be taken at any time, with or without notice.


Chairman

The Chair of the PSLB will serve on the MTI Board of Directors. S/he will preside at all PSLB meetings. In case of the Chair’s absence, the Chair will designate another MTI board member to preside.

In future transitions to new PSLB Chairs, the incumbent PSLB Chair and the Nominating Committee will submit the new chair to the PSLB. By majority vote, the PSLB will then propose the new chair to the MTI Board of Directors for membership on the MTI Board. The new chair’s PSLB term will be consistent with that of the MTI Board of Directors.


Structure

The PSLB may, by resolution adopted by a majority of the voting members, designate one or more committees or task forces to perform such duties as may be directed by the PSLB. Such committees shall report to the PSLB (see attached organizational chart). They will include, but not be limited to:

  • Nominating
  • Awareness Building
  • Field of Dreams Event
  • Mobile Dental
  • Volunteer Follow-Up
  • The PSLB will be staffed by the Western Washington Office (WWO) of Medical Teams International. The Executive Director/WWO will be the primary contact.

Meetings

There shall be scheduled meetings of the PSLB for the purpose of hearing and acting upon reports of the MTI staff and the PSLB committees, for the election of PSLB members, and for the transaction of such other business as may be brought by the Chair.

The PSLB shall convene at least 3 times per year, approximately 2 weeks prior to the regularly scheduled meetings of the Board of Directors of Medical Teams International (MTI). Official notice of the meeting shall be given by email transmission by staff, under direction of the Chair of the Board of PSLB, at least two weeks prior to the date of the meeting.

Whenever possible the CEO of MTI will attend PSLB meetings.


Special Meetings

Special meetings may be called at any time by the PSLB Chair, any ten PSLB board members, the President of MTI, or the Vice President of Resource Development. Notice of such special meetings shall be given four days prior by email, phone, fax, or similar means of communication.


Voting

Voting shall be limited to PLSB members and each member shall be allowed one vote. Ex officio members will not be allowed to vote.


New Member Board Elections

The election of new PSLB voting members shall be by ballot at a regularly scheduled PSLB meeting, or at a special meeting of the board approved by a majority vote of the PSLB.


General Powers

The PSLB is sanctioned by, and is responsible to, the MTI Board of Directors. The affairs of the PSLB shall be managed by the members of PSLB.


Quorum

A majority of the voting members shall constitute a quorum for the transaction of business at any meeting of the PSLB but if less than a majority is present, the chairperson may adjourn the meeting from time to time with further notice and resume when a quorum is present. The members present shall be listed in the minutes of all PSLB meetings. Members may also participate by telephone.

Board Decisions – The act of a majority of the members at a meeting at which a quorum is present shall be the act of the PSLB.


Compensation

PSLB members shall not receive any compensation for their services.


Minutes of Meetings

PSLB shall keep minutes of all meetings and a copy of these minutes shall be provided to the Board of Directors of MTI.


Amendments of the Policies

The Policies may be altered, amended or repealed and new policies adopted by a majority vote of the PSLB.